GameEthos - Privacy Policy

1. Information We Collect

We collect several types of information from and about users of our website, including:

Personal Information: This includes information that can be used to identify you, such as your name, email address, and any other information you provide when you contact us through our contact form or subscribe to our newsletter.
Usage Data: We automatically collect information about your interactions with our website, such as the pages you visit, the links you click, the time you spend on each page, and other usage statistics.
Device Information: We may collect information about the device you use to access our website, including the device type, operating system, browser type, and IP address.
Cookies and Similar Technologies: We use cookies and similar tracking technologies to collect information about your browsing activity on our website. This helps us improve your user experience and personalize content. For more details, please see our Cookies Policy .

We are committed to minimizing the data we collect to only what is necessary for providing you with the best possible experience on our site and for our legitimate business interests.

2. How We Use Your Information

We use the information we collect for various purposes, including:

To Provide and Maintain Our Website: We use your information to ensure that our website is functioning properly and to provide you with access to the content and features you request.
To Improve Our Website: We analyze usage data to understand how users interact with our website and to identify areas for improvement.
To Personalize Your Experience: We may use cookies and similar technologies to personalize your experience on our website, such as showing you content that is relevant to your interests.
To Communicate With You: If you contact us through our contact form, we will use your information to respond to your inquiries. If you subscribe to our newsletter, we will use your information to send you updates and promotional materials. You can opt-out of receiving these emails at any time.
To Protect Our Rights and Interests: We may use your information to protect our rights and interests, such as enforcing our Terms and Conditions , preventing fraud, and complying with legal obligations.

We ensure that all processing of personal data is done lawfully, fairly, and transparently.

3. Sharing Your Information

We may share your information with third parties in the following circumstances:

Service Providers: We may share your information with third-party service providers who assist us with various aspects of our business, such as hosting our website, sending emails, and analyzing data. These service providers are contractually obligated to protect your information and only use it for the purposes we specify.
Legal Obligations: We may disclose your information if required to do so by law or in response to a valid legal request, such as a subpoena or court order.
Business Transfers: In the event that GameEthos is involved in a merger, acquisition, or sale of all or a portion of its assets, your information may be transferred to the acquiring entity.
With Your Consent: We may share your information with third parties with your consent.

We do not sell, rent, or trade your personal information to third parties for their marketing purposes without your explicit consent.

4. Your Rights

You have the following rights regarding your personal information:

Right to Access: You have the right to request access to the personal information we hold about you.
Right to Rectification: You have the right to request that we correct any inaccurate or incomplete personal information we hold about you.
Right to Erasure: You have the right to request that we delete your personal information, subject to certain exceptions.
Right to Restriction of Processing: You have the right to request that we restrict the processing of your personal information in certain circumstances.
Right to Data Portability: You have the right to receive your personal information in a structured, commonly used, and machine-readable format and to transmit it to another controller.
Right to Object: You have the right to object to the processing of your personal information in certain circumstances, such as for direct marketing purposes.
Right to Withdraw Consent: If we are processing your personal information based on your consent, you have the right to withdraw your consent at any time.

To exercise any of these rights, please contact us using the contact information provided below. We will respond to your request within a reasonable timeframe.

5. Data Retention

We will retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law. Specifically:

We keep contact form submissions for six months for customer service purposes, but we do not use the information submitted through them for marketing purposes.
Subscriber information for our newsletter is retained until the user unsubscribes. Upon unsubscription, all associated personal data is securely deleted within 30 days.
Website usage data, including IP addresses and browsing behavior, is anonymized and aggregated after one year for analytical purposes, making it no longer identifiable to individual users.

When we no longer need your personal information, we will securely delete or anonymize it.

6. Security

Data security concept with lock and shield

We take reasonable measures to protect your personal information from unauthorized access, use, or disclosure. These measures include:

Encryption: We use Secure Socket Layer (SSL) encryption to protect your personal information during transmission.
Access Controls: We restrict access to your personal information to authorized personnel only.
Regular Security Audits: We conduct regular security audits to identify and address potential vulnerabilities.
Employee Training: We provide regular training to our employees on data security best practices.

While we strive to protect your personal information, no method of transmission over the internet or method of electronic storage is 100% secure. Therefore, we cannot guarantee its absolute security.

7. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our data practices or legal requirements. We will post any changes on our website and update the "Last Updated" date at the top of this policy. We encourage you to review this Privacy Policy periodically.

Your continued use of our website after any changes to this Privacy Policy constitutes your acceptance of the revised policy.

8. Contact Us

If you have any questions or concerns about this Privacy Policy or our data practices, please contact us:

Email: privacy@pixelcanvaasstudios.com
Address: 866 Campus Drive, Stanford, CA 94305,USA
Phone: +1 650-815-2000

We are committed to addressing your concerns and resolving any issues in a timely and transparent manner.

This Privacy Policy is maintained by the GameEthos Privacy Team under the direction of Dr. Anya Sharma, Chief Ethics Officer, and is effective as of January 1, 2025.